In accordance with EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (also called GDPR) and Data Protection Act of January 6, 1978 as amended, the confidentiality policy of the conference website « 2021 SPT – Technological Imaginaries », 28-30 June 2021, describes below what data we collect, the purpose of the treatment, how you can control your own data and how to contact us. This privacy policy applies when you use the website of the conference.
I. COLLECTION OF PERSONAL DATA VIA THE WEBSITE AND ASSOCIATED PURPOSES.
The conference website « 2021 SPT – Technological Imaginaries », 28-30 June 2021 (2021spt.com) is required to collect personal data concerning you, and in several places on the site, each time with a very precise purpose:
The latter collects your name and e-mail address, as well as the « object » and the content of « your message » (which may sometimes contains personnal data) .This information is necessary to be able to contact you in return and to respond to your requests and questions as soon as possible.
It collects your title, first name, last name, email address, affiliation, address, Zip code, City, Country, in order to process your registration request, to be able to draw up an order form, a payment confirmation and an invoice (if requested by you via the « contact » box of the website) corresponding to the services selected (type of conference registration), and correctly record your payment. The informations collected through the Conference registration form also allows us to interact with you by email and inform you about the conference preparation and organization, as well as the details of your intervention (if you are one of the speakers at the conference).
The Society for Philosophy and Technology
« 2021 SPT – Technological Imaginaries » conference fees include the mandatory SPT membership, which covers membership from June 2021 through December 2022 (if you have already paid your membership dues for 2021, your portion will cover your dues through December 2022). SPT Membership assumes that the Society for Philosophy and Technology (SPT) knows who you are, and can communicate with you by postal or digital means. We therefore share with the SPT your name, affiliation, address, country and email, so that the SPT can finalize your membership, be in touch with you and give you access rights to the services it offers to its community of which you become a member by registering to « 2021 SPT – Technological Imaginaries ».
II. COOKIES POLICY
A cookie is a small text file that allows the website to store tokens of information (an ‘identifier’) in your browser used only by the website.
As soon as you arrive on the website of the « 2021 SPT – Technological Imaginaries », we propose you to accept cookies present on the website. If you refuse, you won’t be able to get access to the website, as well as to the live stream parallel sessions, panels and plenaries because the website use necessary cookies for the good working of the functionalities dedicated to its legitimate and unique purpose (make it possible for an international conference to be held online).
Two types of cookies are on the conference website:
1) proprietary cookies that are created by the website itself, and that are necessary for its functioning (wordpress cookies) ; these cookies cannot be refused without compromising the good working of the website and its legitimate purpose.
2) third party cookies that are created by and linked to services (extensions, plugins) embedded in the website. Most of these cookies are necessary for the proper functioning of the service using them; other cookies are not necessary but are useful for analytical and user experience improvement purposes. As such cookies are issued by third parties, their use and storage are subject to their own cookies and privacy policies, a link to which is provided below (see below our “About third parties softwares and extensions used by the website” section).
The cookies present on the website are the following:
Proprietary cookies
WordPress cookies are necessary to keep loged-in visitors logged while using and visiting the several pages of the website. They are not used to determine user’s personal identity while visiting the website, nor for tracking purposes, anonymized analytics, marketing or financial purpose.
Third party cookies
+ Plugin Crisp uses necessary cookies for the helpdesk chatbox, to guarantee the functions of the service offered. According to Crisp privacy policy, the cookie is not used for tracking purposes, nor for marketing or financial purpose. Crisp claims to use some cookies for statistics made up of collected and aggregated IP addresses. Anonymized analytics helps them protect their chatbox service from botnets and spam attacks, which occur frequently.
+ youtube cookies from Youtube collect unique identifiers tied to the browser, application, or device you’re using. When you’re not signed in to a Google Account, Google Privacy Policy claims Youtube cookies help doing things like maintaining your language preferences across browsing sessions.
Note : for embedding youtube video on a website like “SPT 2021 – Technological Imaginaries” website, Youtube provides a code that you just have to copy and use for this embedding purpose. Youtube provides an “enhanced-privacy mode” code which changes the embed code in a youtube-nocookie mode. After some research, we find that this option would only send a message of our intention, but it won’t stop people from being tracked by Youtube Google video service. Indeed, the “enhanced-privacy mode” does not delete all cookies (a cookie is set when the video is activated) and it replaces activity tracking cookies by using local storage (which can thus perform, under another name, the same functions as tracking cookies) to store a unique device identifier. Since this is done without anyone’s consent and GDPR compliance, we choose not to use enhanced-privacy. While choosing this feature might have honored our intentions in the eyes of the public, such a choice would likely be complicit in deception. We prefer the choice of loyalty and transparency. For more information on the pseudo “enhanced-privacy mode” of Youtube, see here.
Local storage by third parties plugins and extensions
Local storage can be viewed (simplistically) as an improvement on cookies, providing much greater storage capacity. In addition with localStorage, the data is not sent back to the server for every HTTP request (HTML, images, JavaScript, CSS, etc.), which thus reduces the amount of traffic between client and server, and then load times. The user has always the ability to clear the browser data/cache to erase all localStorage data.
Third parties using local storage:
+ Google:
– Font.googleapis.com is a cookie-free domain using local storage for wordpress template fonts. It is not used by the “2021 SPT – Technological Imaginations” site for tracking purposes, nor for anonymous analysis, nor for marketing or financial purposes. According to Google’s Fonts privacy statement, no cookies are sent by site visitors to the Google Fonts API.
– Gstatic.com : like font.googleapis.com, gstatic.com is a cookieless domain to deliver static content for Google. Google uses this domain to off-loaded static content (JavaScript code, images and CSS) to a different domain name in an effort to reduce bandwidth usage and increase network performance for the end user. Gstatics is not used by the “2021 SPT – Technological Imaginations” site for tracking purposes, nor for anonymous analysis, nor for marketing or financial purposes. Gstatic.com is subjected to Google Privacy Policy.
Cookie, Local Storage management & web browsers
Most web browsers are automatically set to accept cookies. Your browser offers you the opportunity to modify these standard settings so that all cookies are systematically rejected or that only some of the cookies are accepted or rejected depending on their sender. We draw your attention however to the fact that the refusal of the deposit of necessary of functional cookies on your terminal is nevertheless likely to alter your experience of user as well as your access to certain services or functionalities of the present Web site.
How you enable or disable cookies and delete them depends on your device and web browser. To find out how to change your cookie preferences, please see below for links to the help needed to access your browser’s cookie menu:
Chrome, Safari, Firefox, Internet Explorer, Opera. See also here and here for more information.
Regarding local storage management, the user has always the ability to clear the browser data/cache to erase all localStorage data. To perform this operation according to your browser, see here.
III. RELATIONS TO THIRD PARTIES
« 2021 SPT – Technological Imaginaries » website contains links to third party websites or documents published by such third parties. Please be aware that we do not control the cookies or tracking technologies of other websites and our Cookie Policy does not apply to those websites as they have their own Cookie Policy. Nor can the Catholic University of Lille be held responsible for any damage or loss that may result from the use of these links.
In the necessary and legitimate framework of the online activities and the organization of the conference, as well as to fulfill the conditions of registration to the conference which include membership to the Society for Philosophy and Technology, the Catholic University of Lille shares your registration data with three third parties for reasons strictly limited to the two aforementioned purposes : 1) its subcontractor, Dr. Olivier Boisard, in charge of the management and the webmastering of the conference website as well as its registration plugin Weezevent, 2) Weezevent which makes technically possible the registration and online payment processes, and 3) the Society for Philosophy and Technology for the participant’s membership to the society and the attribution of its rights.
In order to allow logged-in access to the conference website for registered participants, their first and last names, as well as their email address, are registered and associated with the conference website, in a secure and private WordPress database, created and managed by the subcontractor, Dr. Olivier Boisard. This database is only used for the purpose of accessing the conference website, and for the management by the participants of their personal account on the website (account creation, password reset, management of their personal page, reception of technical messages from the subcontractor or the conference website, deliberately or automatically).
Other third parties which may collect and process data from the conference website are Standard WordPress Comment Form Function, Zoom, Crisp, Google and Youtube. We do not share any personal information of conference participants with these third parties.
In order to offer the service legitimately expected by the online conference site of ” 2021 SPT – Imaginaires technologiques ” (hosting an online conference), the Catholic University of Lille has taken care to select a minimal and necessary number of third parties associated with the conference site, which offer explicit commitments in terms of respect of privacy and conformity to the legislation in force on these issues. However, the Catholic University of Lille could not be held responsible in the case where the third parties solicited by the site ” 2021 SPT – Imaginaires technologiques ” to allow it to achieve its legitimate purpose, would not respect their privacy policy or the European General Regulation on Data Protection (RGPD)
IV. ABOUT THIRD PART SOFTWARES AND EXTENSIONS USED BY THE WEBSITE
Standard WordPress Comment Form Function :
The Standard WordPress Comment Form Function allows loged-in users of the website to leave comments and questions while attending a live stream plenary session on the Plenary page of the website of the conference « 2021 SPT – Technological Imaginaries », 28-30 June 2021. The standard WordPress comment form function does not collect your data, but it does enable and store questions and comments of a scientific nature from participants in plenary sessions, shared publicly and addressed during live streams to the SPT21 community or keynotes. The content of the questions and comments will not be kept beyond two weeks after the Conference (28-30 June). They will then be deleted between the 1st and the 14th of July 2021.
WordPress is an open-source content management system licensed under GPLv2. As a content management system, wordpress is the tool used by the conference organizer of « 2021 SPT – Technological Imaginaries » to create the conference website. WordPress implements the GDPR regulation and has its own privacy policy which can be viewed here https://wordpress.org/about/privacy/. WordPress collects data from users of its services (wordpress websites, applications, Automattic services and features, etc.) only when wordpress has a legitimate reason to do so, for example, to ensure the service, to improve the service, or to communicate with users of wordpress services.
Weezevent is a self-service ticketing platform through online software aimed at event organizers. As a professional solution, it allows us to manage the online registration proces to « 2021 SPT – Technological Imaginaries ». As part of its operations, Weezevent is required to collect personal data from participants for its own records, to ensure the proper performance of transactions (i.e. the sale of Tickets to Participants) and to keep evidence of said transactions. Weezevent is also required to act as subcontractor of the Organiser (i.e. data controller) since it handles the processing of personal data on behalf of the Organiser in charge of organising the event and selling Tickets directly to Participants through the Weezevent services. Weezevent implements the GDPR regulation. It has its own legal terms, conditions and privacy policy which may be consulted here.
Crisp is a all-in-one multichannel messaging platform that connects people. The website uses the chatbox service of Crisp, to constitute a virtual helpdesk in real time during the whole conference, where participants can ask any technical, administrative (registration) or orientation question in the digital environment of the conference or about the user guide of the website. They receive a live answer via the chatbox, provided by the conference organizer. Crisp implements the GDPR regulation. Crisp collect data about visitors of the websites using the Crisp chatbox, in order to serve the legitimate purposes of the service offered. Crisp does not use the collected data for any other purpose, without the explicit consent of the individual concerned . This data is collected anonymously and is not directly bound to any identifiable user, whether it be its personal identity, or its network information. Crisp has its own legal terms, conditions and privacy policy which may be consulted here and here.
Zoom is a cloud-based video conferencing tool that allows to organize host virtual one-on-one or group meetings. With audio, video and collaboration features, zoom connects remote. Zoom’s key features include HD video chat and conferencing. We do not share any of your personal data to Zoom. By using zoom for video recording, sound and discussions as part of the activities of the online conference proposed by « 2021 SPT – Technological Imaginaries » (June 28-30), zoom processes data for the legitimate purposes of the service provided for the conference. Zoom implements the GDPR regulation and has its own legal terms, conditions and privacy policy which may be consulted here.
The youtube live streaming service is embedded in the “Plenary” page of the “SPT2021 – Technological Imaginaries” conference website. You can watch the plenary sessions of the conference on the conference website. In this case, you do not need to log in to your google account. Google’s access to your data is therefore more limited. However, if you follow the plenary live stream of the “SPT2021 – Technological Imaginaries” conference on the website, Google may still collect information about your browsing via specific cookies by associating them with unique identifiers linked to the browser, application or device you are using. Youtube privacy policy can be found here.
Google is specializes in Internet-related services and products, which include online advertising technologies, a search engine, cloud computing, software, and hardware. Google is an inevitable Third party service we use by, through and for WordPress fonts, WordPress plugins, Youtube services, local storage, and so on. You can use the functionalities of the website withoutlogging in to your google account (if you have one). Google’s access to your data is therefore more limited. However, Google may still collect information about your browsing via specific Youtube cookies and local storage cookieless domains, by associating them with unique identifiers linked to the browser, application or device you are using. Google Privacy Policy may be consulted here.
V. LIVE STREAM RECORDING, RECORDED VIDEOS AND ACCESSIBILITY
Presentation videos provided by speakers to the « 2021 SPT – Technological Imaginaries » organizer are intended for legitimate and limited use within the parallel sessions, panels and plenary lectures of the conference. Except for the plenary session videos, with the consent of the plenary speaker(s), no videos of the conference presenters will be shared in the public domain. Only registered participants of the conference will be able, by logging in with their identifier and password, to access the presentation videos provided by their authors in the parallel sessions and panels on the conference website.
The videos of individual presentations viewed in the parallel sessions and panels will be made available no later than 24 hours after their first screening in the framework of the conference, and will be available for consultation for 3 months by all registered conference participants. At any time, the author of a video presentation, or a speaker recorded during a plenary session, can ask the organizer to remove his video from the conference website. To do so, a request can be sent by email to 2021spt@univ-catholille.fr.
Live discussions, debates or question and answer sessions in parallel sessions, panels, breakout rooms or Meet-the-professor sessions will not be recorded.
VI. DATA PROCESSING OFFICER
The data controller is the Data Protection Officer of the Catholic University of Lille.
For any information or exercise of your Data Protection rights on the processing of personal data managed by the Catholic University of Lille, you can, with a copy of your identity document, contact the Data Protection Officer of the University:
by mail to the following address:
Université Catholique de Lille
A l’attention du délégué à la protection des données (DPO)
60, Boulevard Vauban
F-59800 Lille
France
by email to the following address: dpo@univ-catholille.fr
VII. DATA RECIPIENTS
Only the Catholic University of Lille and its subcontractor (http://www.olivier-boisard.net) in charge of webmastering and maintaining the website are recipients of your personal information: it will never be transmitted to third parties. We do not in any way market the personal data of visitors and users of the website of « 2021 SPT – Technological Imaginaries ».
VIII. DATA CONSERVATION DURATION
Your personal data information is archived by the Catholic University of Lille for a maximum period of 1 year. Its subcontractor does not archive your personal data, and the day after the end of the conference (July 1, 2021), he will delete from all the digital or physical media of which he is the owner, all the personal databases to which he has had access during the conference for the purposes of necessary communication tasks and management of the website.
As for the WordPress database of the conference site, including the first and last names of the participants, as well as their email addresses, it will be deleted by the subcontractor 6 months after the end of the conference. This delay is justified to allow the community of the participants of the conference to continue to have access through their connection on their personal account of the website, to the videos of the parallel sessions and the panels of the conference (3 months), to the keynotes conferences (6 months), and to continue exchanges and contacts between the members.
IX. COMPUTER RIGHTS AND FREEDOM
You have the following rights concerning your personal information which you can exercise simply by writing to us at the following postal address: Université Catholique de Lille, A l’attention du délégué à la protection des données, 60, Boulevard Vauban, F-59800 Lille, France ; or by sending an email to the following address: dpo@univ-catholille.fr.
Right of access and communication of your data
You can access your personal information at any time. However, your request will only be processed upon receipt of proof of your identity (mailing of a signed photocopy of your valid ID). In order to exercise this right, you may in particular use the mail model offered for this purpose by the CNIL.
Right of access to rectify, update, block or delete your data
You can at any time ask us to rectify, update, block or delete data concerning you, which could be inaccurate, erroneous, incomplete or obsolete. To exercise this right, for your own account or for that of a deceased relative, you can send us a written request to the postal address mentioned above, based, if necessary, on the model mail sent for this approach by the CNIL (see the above section).
Right to object
You can object to us using your personal data, and request the deletion of our files, when the exercise of this right is based on legitimate grounds, for example, if the Catholic University of Lille were to mistakenly use your personal data to send you information (advertisements, newsletters, communications about its activities) other than that which is legitimately and directly related to your registration to the conference and to the conditions of your participation to the latter. To exercise this right, you can send us your written request to the postal address indicated above (see the « Data Processing Officer » section). You can also use the mail model, which is provided by the CNIL, if necessary (see the above section).
X. REPLY TIMEFRAME
In accordance with article 94 of the decree of October 20, 2005 taken for the application of the law of January 6, 1978 modified, the Catholic University of Lille undertakes to respond to your request within a maximum of two months, following the date of receipt of your mail.
XI. WARNING CONCERNING THE INFORMATION AVAILABLE ON THE SITE
The Catholic University of LIlle makes every effort to ensure, to the best of its ability, the accuracy and updating of the information published on this website, the content of which it reserves the right to correct at any time and without notice.
However, the Catholic University of Lille declines all responsibility concerning
– an interruption of the website
– the occurrence of bugs
– any inaccuracy or omission in the information available on the website
– any damage resulting from fraudulent intrusion by a third party leading to a modification
XII. RECOURSE TO THE COMPETENT AUTHORITY
If you consider that the Catholic University of Lille does not respect its obligations with regard to your personal information, you can contact the CNIL, the competent authority, by clicking here.This privacy policy (last revised: June 2021) applies from 18 June 2021 onwards
XIII. CONTACT US
If you have questions about the collection and the processing of your Personal data by the Catholic University of Lille via the website of « 2021 SPT – Technological Imaginaries », or if you have questions about our ptivacy policy, you can contact us by sending an email to 2021spt@univ-catholille.fr.
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XIV. LEGALS
EDITOR OF 2021SPT.COM
David Doat
Université Catholique de Lille
60, Boulevard Vauban
F-59800 Lille
France
HOSTING
OVH
2 rue Kellerman
59100 Roubaix
France
Website : https://www.ovh.com/fr/
Website design and IT developments : Olivier Boisard – Conseil – www.olivier-boisard.net